According to NACHA, nearly half the paper checks written in this country are written by small businesses. You can find plenty of article predicting the death of the paper check within ten years — of course some of those articles are more than ten years old, so that shows how well these predictions work. CosmoLex law office software offers built-in check printing but that doesn’t mean you can’t use electronic options.
Electronic Payment Advantages
Although CosmoLex legal billing software for attorneys doesn’t offer the ability to make electronic payments at this time, you can use outside vendors to handle your payments for you. As the payments are made you can quickly enter them into the software and keep your accounts up to date.
Electronic payments offer quick turnaround, better security and time savings. Although electronic services might charge a fee, you often save money when you consider the cost of the checks, ink, stamps, envelopes not to mention the amount of time you use stuffing checks into the mail. You don’t have to worry about the check getting lost in the mail — yes it’s rare but it really does happen — or damaged and unusable in transit.
Paper Check Advantages
Of course there are lots of reasons to prefer paper checks over electronic payments such as…um…well…hmm…huh.
There used to be advantages, back in the old days. Float was a big one. It took days for a check to clear which allowed you to make a little interest on money that was “spent” but not taken out of your account. Accuracy used to be an issue in the very early days of electronic payments when transactions sometimes just didn’t happen. Electronic payments didn’t offer as effective a paper trail as, well, paper.
However none of that is true anymore. Electronic payments have become fast and reliable, and the electronic audit trail is as good as or better than paper. In fact that paper check you write will probably just be converted to an electronic transfer once it hits a bank.
To be fair sometimes you simply have a vendor who insists on paper checks because they aren’t set up to take electronic payments. Plus maybe actually printing out the check and mailing it gives you a visceral sense of spending money. It could even just be momentum — you’ve always done it that way so you keep doing it that way.
There’s nothing wrong with paper checks. CosmoLex legal time and billing software will continue to support check printing for the foreseeable future, so make payments however you feel most comfortable.