CosmoLex vs. QuickBooks®

QuickBooks is an accounting software solution that’s designed for businesses of any size from any industry.

While many legal professionals choose to use QuickBooks for their accounting needs, it’s important to remember that a generic software solution might not be the best choice when it comes to keeping your firm compliant with local regulations and supporting your law firm with critical legal practice management needs. With that in mind, we’ve created this side-by-side comparison of CosmoLex and QuickBooks to give legal professionals a hand with making the right choice for their firms.

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CosmoLex vs. QuickBooks: Features

When choosing a software solution for your firm, it’s important to make sure you’re getting all of the features you need for daily work. Below is a list of commonly used features for law firms.

Features	CosmoLex	QuickBooks
Cloud/remote access	✔️	✔️
Matter management	✔️	✖️
Payments	✔️	✔️
Billing	✔️	✔️
Trust accounting	✔️	✖️
Matter cost accounting	✔️	✖️
Client payment accounting	✔️	✖️
Three-way reconciliation reports	✔️ (built-in)	✖️ (must be done manually)
Time tracking	✔️	✔️
Document management	✔️	✔️
Reporting	✔️	✔️
Document management	✔️	✔️
CRM	✔️	✖️

CosmoLex vs. QuickBooks: Reviews

One of the best ways to find out if a software solution is the right choice for you is by reading user reviews. We’ve pulled these comparisons from trusted sources around the web.

Reviews	CosmoLex	QuickBooks
G2	4 of 5 stars	4 of 5 stars
Capterra	4.7 of 5 stars	4.3 of 5 stars
Trustpilot	4 of 5 stars	N/A

CosmoLex vs. QuickBooks: Pricing

When you’re selecting a software solution for your law firm, it’s important to make sure that you’re getting all of the features you need at a price that won’t break the bank. While QuickBooks may be less expensive, it doesn’t offer the comprehensive legal practice solutions that come with CosmoLex, such as matter cost accounting and trust accounting with built-in compliance safeguards.

Pricing	CosmoLex	QuickBooks
Free trial	10-day	30-day
Monthly plan	$99 per user per month	$42 per user per month
Annual plan	$89 per user per month	N/A

CosmoLex vs. QuickBooks: Testimonials

Many companies promise the world when advertising their products, but sometimes promises and results don’t stack up. Here are testimonials from actual customers for each company.

“It's easy to use, intuitive, and the customer support is outstanding. I've occasionally contacted them with feature suggestions and they usually end up incorporating those suggestions - or they might show me how I missed something that accomplishes the same thing. The product works as advertised and I have no regrets.”

vs

I have completely had it with Intuit Quickbooks customer "support!" This is the fourth time that they have promised to call us at a specific time on a specific line with a specialist who can help us migrate from Quickbooks desktop to Quickbooks online. Each time they have either

1. Called on the wrong phone number

2. Not called at all

3. The person who called was not the right person to help with our problem. I could not be more disappointed.

“Cosmolex has increased the efficiency of my firm dramatically. From standard client letters to accounting, to tasks, the program has made all aspects of my practice easier. It is easy to learn and efficient.”

vs

“Beware of the new QuickBooks online! Forced to leave the desktop version for a product we purchased which is another long story. The online version loses simple functions!”

CosmoLex vs. QuickBooks: User satisfaction

One of the easiest ways to find out if a software solution is right for your firm is by finding out what other consumers think about it. Below are ratings for various aspects of each service, rated from 1 to 10.

User Satisfaction	CosmoLex	QuickBooks
Meets requirements	8.3	8.3
Ease of use	8.1	8.1
Ease of setup	8.5	7.9
Ease of admin	8.7	8.1
Quality of support	8.8	7.8
Has the product been a good partner in doing business?	9.2	7.8
Product direction (% positive)	7.7	7.4

CosmoLex vs. QuickBooks: Integrations

An excellent practice management solution is important, but even more important is making sure that it integrates with the tools you use to get the job done.

Integrations	CosmoLex	QuickBooks
Outlook	✔️	✔️
Gmail	✔️	✔️
Apple Mail	✔️	✔️
Dropbox	✔️	✖️
Google Drive	✔️	✖️
OneDrive	✔️	✖️
Net Documents	✔️	✖️
Google Calendar	✔️	✔️
Office 365 calendar	✔️	✖️
Payments	✔️	✖️
Chrometa	✔️	✔️
Unity	✔️	✖️
LawPay*	✔️	✔️

*Integration fees may apply.

CosmoLex vs. QuickBooks: Support

When you’re choosing your software, it’s important to know that you’ll be covered should anything go wrong. Below are support options provided by both companies.

Support	CosmoLex	QuickBooks
Live chat	✔️	✔️
Phone support	✔️	✔️
Email	✔️	✔️
Availability	Chat: M-F 9 a.m. to 9 p.m. ET Phone: M-F 9 a.m. to 8 p.m. ET	6 a.m. to 6 p.m., Monday through Friday

CosmoLex = The Right Choice for Law Firms

With CosmoLex, you get a comprehensive practice management solution that has legal-specific compliance safeguards and makes trust accounting and matter cost tracking a breeze—not to mention 24/7 mobile access, from any location or device.

To get started, book a demo or try CosmoLex for free for 10 days.

Frequently Asked Questions

CosmoLex provides a competitive pricing plan starting at $89 per month, billed annually. This package includes integrated accounting, time and billing, trust accounting, and document management. CosmoLex also offers tiered pricing for 10+ users and additional add-ons for specific needs at an additional cost.
If you’re still not sure about how CosmoLex can help your firm, sign up for a free trial and we’ll put your doubts to rest.

CosmoLex integrates with various tools to streamline your processes, including external logins for accountants and bookkeepers. Here are just a few that you can benefit from:

Microsoft Office 365
Microsoft Outlook
Chrometa
Gmail
Google Calendar
Google Drive

We also provide add-ons like CosmoLexPay for payment processing, CosmoLex CRM for client relationship management, CosmoLex Websites for professional website creation, and CosmoLex file-sharing and eSignature for secure document handling.

CosmoLex provides award-winning support and training. We offer a multimedia Knowledge Base with “How To” articles and instructional videos, and we provide free training classes and webinars on a weekly and bi-weekly basis.

For urgent issues, CosmoLex provides a live chat feature on our website from 9 a.m. to 9 p.m. Monday through Friday and phone support for both the United States and Canada from 9 a.m. to 8 p.m. Monday through Friday.

We also provide a form you can use to request a feature you’d like to see added, along with a team of legal data transfer experts to assist with data migration.

CosmoLex is the #1 Alternative to QuickBooks^®

It doesn’t take long for law firms using QuickBooks^® for accounting to understand that general accounting software presents a lot of challenges. Using separate systems requires you to constantly check that the data is in sync between your legal billing system and QuickBooks, which is time-consuming and task.

QuickBooks is also not built to handle the unique and strict legal accounting compliance requirements, forcing you to rely on cumbersome workarounds.

CosmoLex has legal-specific business and trust accounting with compliance safeguards built-in, so you never have to worry if your books are clean and current.

Separate Billing & Accounting

Duplicate data entry
Imports/exports that never seem to reconcile 100%.
Multiple software subscription fees & required training add up to a real cost of both money and time.
With billing and accounting data scattered, you have no reliable way to get a grasp on the productivity or profitability of team members, clients, or the firm itself.

Trust Accounting

QuickBooks allows Client Trust Funds to be posted incorrectly to any account — even to rent or payroll.
No built-in protection against overdrafts or commingling.
Three-way reconciliation reports are not built-in. They need to be assembled manually from multiple reports, making reconciliations time consuming and error-prone.

Client Cost Tracking

Accurate matter cost accounting is challenging because it’s up to you to manually check the correct posting of all items, all the time.
Tracking of cost recovery between direct and indirect cost reimbursements is also a tedious manual process.
Inflated revenue is common due to the difficulty in differentiating between income & cost recovery.

Client Payment Accounting

Partial payments against invoices are applied proportionately – rather than first to costs and then to fees. This requires constant manual adjustment.
Applying payments from a trust account to an invoice requires multiple steps.
Online Payments – when QuickBooks does not know which invoices are paid, the money trail is lost. Reconciliation becomes a daily headache.

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What Our Clients Are Saying

[CosmoLex] helps me keep track of my accounting and time [when] I need to go to court. [I like the]

…

“tab3”

G2

We went with Cosmolex because it was reasonably priced, and was the only company that had Time and Billing, Law

…

“tab2”

Trust Pilot

[CosmoLex] is easy to use. Tried many products related [to] legal practice management, but CosmoLex [has] all features in [a]

…

“Tabs1”

TrustPilot

It helps with keeping time, accessing my files, and keeping track of emails. I love this program. I also like

…

“Laura Davenport”

Laura L. Davenport, LLC

Laura Devenport

Top Reasons Why You Can Trust CosmoLex

No Long-term Contracts

Change happens—we get it. That’s why we don’t lock you into a long-term contract where you’re billed annually, so you can cancel your accounting software subscription at any time, for any reason, hassle-free. We don’t force our customers to sign a binding contract—instead, most law firms simply choose to use the best legal accounting software based on our innovative practice management features.

Simple, All-inclusive Pricing

Every client gets all of our state-of-the-art software features. As new features are added to our law firm software, you automatically gain access to them—with no additional fees per user.

Used By Thousands Of Firms

CosmoLex meets the practice management needs of law firms of all sizes and practice areas. No matter the size or shape of your law firm, CosmoLex can help you manage cash flow, simplify matter management, and make better business decisions.

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All-Inclusive Practice Management, Legal Billing, and Accounting. No QuickBooks® Required!

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