Manual Systems

Running a law firm is challenging. And the complexity multiplies when you manage your practice, billing, and accounting through manual systems. 

 Manual systems leave you juggling multiple software subscriptions, each with its own login and learning curve, and none of them truly integrate with each other. This invites error and drains your resources, including your time—which could be better spent serving clients. 

Law firms are increasingly leaving manual systems behind in favor of efficient, integrated law practice management solutions that offer 24/7 mobile access—and there are a number of compelling reasons to make the switch. 

Integrated Cloud System

The Operational Challenges for Law Firms

Operating a law firm is a busy job, and it's not just about practicing law. There are countless tasks to deal with, from generating leads to managing cases. Even the most organized and efficient attorneys can find themselves overwhelmed by the sheer volume of tasks in a day. 

The most challenging tasks to handle center on the many operational and administrative aspects of a practice, such as accounting, billing, and payments. These to-do items are critical to your law firm's success, but they often fall by the wayside, especially for solo and small firms with more pressing client matters to attend to. 

Integrated Accounting

The Hidden Pitfalls of Manual Systems in Law Firms

One of the biggest hurdles in starting a new law firm is setting up efficient systems for practice management, billing, and accounting. Manual systems may seem cost-effective at first glance, but they often hide a multitude of challenges—and costs—that can hinder the growth and efficiency of your law firm.

Inefficiencies and errors

Manual systems lack the seamless integration of a comprehensive solution, leading to inefficiencies that can drain your time and resources. The lack of communication between different systems can result in errors, from mismanaged billing to overlooked tasks. These mistakes not only cost your firm financially but can also damage your reputation with clients.

Data security concerns  

It’s no secret in our digital world that data security is paramount. Manual systems often lack the robust security measures necessary to protect sensitive client information. The risk of data breaches is a constant concern, with the potential to cause significant harm to your clients and your firm.


As your firm grows, so does the complexity of managing multiple systems. The time and effort required to keep everything running smoothly can quickly become overwhelming. Scaling your operations with manual systems can feel like trying to climb a mountain with an anchor on your back.

Lack of remote access  

In our increasingly mobile world, the ability to work flexibly and remotely is essential. Many manual systems are tied to a physical location, hindering your ability to work from anywhere. This lack of flexibility can hamper your productivity and responsiveness to clients. It's time to rethink your approach to law firm management.

You + CosmoLex = Success

With CosmoLex, you can maximize productivity by operating on the go with 24/7 mobile access. Work anywhere, anytime, without any hardware or software IT maintenance to worry about. Our platform includes time and expense tracking, legal billing and payments, business accounting, trust accounting, calendaring, task, email, and document management—all in one place. 

Inherent compliance.

When you have all of the tools you need on one screen, you eliminate the errors that come with juggling separate systems. Save time and preserve your reputation by leaving errors behind. With integrated legal-specific compliance features, you’re always protected.

CosmoLex provides compliance guardrails such as:   

  • Built-in trust accounting that allows for three-way reconciliation, audit trails, matter trust ledgers, and more 
  • Conflict of interest checks to head off ethical conflicts that would prevent you from representing your clients’ best interests 
  • Top-tier data security practices to ensure client and firm data is protected against data breaches  

Secure, flexible payments

Our built-in secure client portal allows you to streamline and secure all of your client communications. And with CosmoLexPay, you can increase the ease and speed of receiving payments, even offering the beneficial feature of surcharging.  


Cloud-based convenience

CosmoLex is cloud-based, which means you can access the software remotely, no matter where you are. We give you the flexibility to work from anywhere, anytime. Plus, we offer robust security measures to ensure that your sensitive data stays secure.


Clear pricing, full support

Our simple, modular pricing means you know exactly what you're paying for, with no hidden costs. And our exceptional customer service team is always ready to assist you, ensuring a smooth transition and ongoing support.


CosmoLex: Your High-Tech Partner in Practice Management

With CosmoLex, you’ll experience a new level of efficiency. The fully integrated platform eliminates the need for multiple software subscriptions and gives you the power to streamline your operations. This means less time spent on administrative tasks and more time spent on client work.   

By handling your practice management needs, CosmoLex frees you up to focus on what truly matters: your clients. With more time and fewer administrative burdens, your firm can provide better, more responsive service.  

CosmoLex is more than just a software solution. It's a partner that helps you take better care of your practice, so you can take better care of your clients. Ready to make the switch? Try CosmoLex free for 10 days and experience the difference an integrated solution can make for your law firm. 

Financial Records

Moving from a Manual Setup to a Total Solution

An integrated approach for seamless billing, accounting, and practice management.

Juggling a manual setup with separate systems adds complexity and creates time-consuming, unnecessary steps to managing your practice. Here are the top four reasons law firms are leaving their manual setup behind:

Manual Setup to a Total Solution
Increased Productivity

Increased Productivity

Increase productivity by operating on-the-go with 24/7 mobile access. Work anywhere, anytime, without any hardware or software IT maintenance to manage.

Simplified Operation

Using a single system to manage your practice, billing, and accounting cuts down complexity and allows you to get all of your work done, hassle-free.
Simplified Operation
Inherent Compliance

Inherent Compliance

Having all of the tools you need to run your law firm in one screen eliminates the errors that come with juggling separate systems and built-in, legal-specific compliance features ensure you’re always protected.

Decreased Cost

With 24/7 access, built-in credit card processing with CosmoLexPay, and only one subscription price to deal with, you can instantly boost your firm’s productivity and keep costs down.
Decreased Cost

What Our Clients Are Saying

Top Reasons Why You Can Trust CosmoLex

No Long-term Contracts

Change happens—we get it. That’s why we don’t lock you into a long-term contract where you’re billed annually, so you can cancel your accounting software subscription at any time, for any reason, hassle-free. We don’t force our customers to sign a binding contract—instead, most law firms simply choose to use the best legal accounting software based on our innovative practice management features.

Simple, All-inclusive Pricing

Every client gets all of our state-of-the-art software features. As new features are added to our law firm software, you automatically gain access to them—with no additional fees per user.

Used By Thousands Of Firms

CosmoLex meets the practice management needs of law firms of all sizes and practice areas. No matter the size or shape of your law firm, CosmoLex can help you manage cash flow, simplify matter management, and make better business decisions.

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All-inclusive Practice Management, Legal Billing, and Accounting. No QuickBooks® Required!
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