Are lawyers allowed to use cloud computing?

CosmoLex Team

Lawyers have a responsibility to maintain client confidentiality, and part of that responsibility includes protecting client information. This requirement often leads to questions about whether or not a lawyer’s use of the cloud is ethical and provides enough protection of client data. Several opinions have been issued by bar associations granting lawyers the ability to utilize the cloud. With that … Read More

The Lawyer’s Guide to Creating a Paperless Law Office

CosmoLex Team

For legal professionals, the concept of a paperless office has gone from a far-fetched dream to a reality, with modern technology allowing more firms than ever before to make the shift. New advances in digital scanning, omnipresent fast internet, and cloud technologies have made it possible for law firms to get rid of the stacks of paper and oversized file … Read More

Law Firm Security In The Cloud

CosmoLex Team

Law firms may not be thought of the same way as many businesses, but the truth remains that a law firm is a business. With that being said, in order to be a successful business in this day and age, it is important to take advantage of the technological advancements that are constantly taking place. One of the major advancements … Read More

What to Know When Migrating from Yesterday’s Legal Software

CosmoLex Team

Practice management systems come in many different shapes and sizes. Some are very comprehensive software that include a full suite of features (billing, accounting, tasks, and more), while others focus on particular areas of the legal business, like billing or matter management, and sync with various tools to create a complete practice management solution. Law firms may choose one solution … Read More

How often should my firm be backing up its data?

CosmoLex Team

Data is at the center of a law firm’s operations, especially in today’s digital age. It’s critical to have recent backups of information with the risk of natural disasters, data loss or corruption and data breaches. Should an event occur where you need to restore information from a backup, having the most recent data available will make it much easier … Read More

If our law firm is moving to the cloud, is all of the data transferred?

CosmoLex Team

If you’re switching to a cloud-based program or becoming a paperless office, you’ll need to transfer data. Not every piece of data needs to be transferred, especially if it’s inaccurate or irrelevant. However, all necessary data should be transferred and firms need to develop a strategy to make sure it’s all included, like determining what data they have, what they’ll … Read More

How can our firm utilize user-level access rights to protect data?

CosmoLex Team

User-level access rights offer a way to further protect client data. These access rights are permission settings, which can be turned on or off, to allow individuals or groups of people access to particular data sets. Restricting access goes beyond employee trust and is part of limiting exposure, where fewer individuals who have access to particular data reduces the likelihood … Read More

What is two-factor authentication (2FA)?

CosmoLex Team

Meant to be used as a supplement to passwords, two-factor authentication provides increased security to prevent unauthorized access to account logins. Also known as 2FA, this method adds another layer onto the login process to verify the user’s identity. What it does Two-factor authentication is essentially proving that the person who is trying to gain access to an account is … Read More

How can my law firm use integrations?

CosmoLex Team

Integrations connect different software and tools, allowing them to communicate with one another in order to transfer data and streamline workflow. When used properly, they create powerful efficiencies that reduce the amount of manual work law firms need to do. Integrations are the connections between two different software, allowing data to flow from one to the other. This results in … Read More