Why Use Electronic Billing Codes?
At times, law firm clients may require invoices to be submitted in an electronic format (“LEDES 1998B” or “eBill”) rather than on paper copy or PDFs. This requirement is prevalent among large corporations that must maintain uniformity and audit controls across all their vendors (you). Your client might instruct you to provide an eBill, an electronic file generated in a pre-defined format, that their reader software can process. In short, eBilling is an unavoidable requirement for law firms wanting to take on large corporate or government clients.
Comprehensive UTBMS Codes
UTBMS is the Uniform Task-Based Management System. CosmoLex provides built-in support for following practice groups:
- ABA Bankruptcy
- ABA Counseling
- LOC eDiscovery
- ABA Litigation
- LOC Project
- LOC Patent
- LOC Trademark
While UTBMS codes are most often used with eBilling rather than manual billing, many law firms choose to use them across the board for all client invoices. CosmoLex UTBMS support can be expanded to add your own codes to the UTBMS code set provided.
Improve Accuracy of eBills
Due to the huge number of available UTBMS codes, many audit houses/processors accept only certain codes. Rejection of “non conforming” bills is now fairly common. While creating time entries, law firm staff is often unaware of the “acceptable code list” — which varies from one client to the next. Clearly, rejected bills are both time-consuming and costly for your law firm.
CosmoLex gives you tools to effectively minimize such human errors. You can:
- Make various codes inactive — these are codes you do not want to use for ANY client.
- Enable only certain UTBMS code sets for your entire firm or for specific matters (e.g., limit code sets out of Bankruptcy, Counseling, eDiscovery, Litigation, Project, Patent, and Trademark).
- Define a specific list of task and activity codes for use at the Matter level. This will ensure that only “permitted codes” are available while entering Time or Expense cards for “this” matter, a guaranteed way of preventing errors!