It’s no secret that legal professionals are some of the busiest people around. Even the non-billable operational tasks of running a law firm—from managing client intake to billing and invoicing—can leave attorneys to feel stretched thin.
If you’ve been on the hunt for ways to increase your efficiency and streamline tasks at your law firm, you’re not alone. There are dozens of high-powered solutions on the market that tout their ability to save lawyers time and money.
But you don’t have to adopt the biggest tech tools available to make a big impact. Sometimes you can make the biggest difference by improving common daily processes. Take, for example, sharing documents and getting signatures.
Seven ways secure file-sharing and eSignature help you run a more efficient and profitable practice
Secure file-sharing and eSignature software may seem like straightforward solutions, but the truth is that eSignatures offer numerous benefits to law firms—all from within your practice management solution.
1. More efficient processes
Every legal professional knows the struggle of chasing down clients to sign important documents, along with the hassle that comes with sending and receiving them through traditional methods like couriers or using the mail.
Waiting days or weeks for responses from clients or documents to arrive can eat into your productivity and prevent you from moving forward with client matters.
With secure eSignatures and file-sharing, you can send your clients important documents instantly from your practice management software. When you cut out the time it takes to get your client to sign on the dotted line, you free yourself up for more high-value work.
2. Increased convenience for clients
Everyone loves convenience. From purchasing movies to online shopping and paying bills, most of us are used to being able to get what we need with the click of a button.
Your clients are no different.
When you use secure file-sharing and eSignature software, you give your clients the freedom to sign their documents and review important matters from any device with an internet connection. This reduces the amount of work they need to do, ultimately making their lives—and their work with you—easier.
3. Less waste
Another area where secure file-sharing and eSignatures can benefit your firm is in the waste department. Printing and sending documents to clients requires your firm to spend money on paper, ink, and different delivery methods. While this may just seem like the cost of doing business, these days, there’s a better way.
With the right software solution, your firm can store important documents on the cloud, drastically reduce the amount of paper and ink it uses, and increase its bottom line by doing away with cumbersome processes.
4. A more organized signing process
While many law firms are still using pen and paper to get the job done, this antiquated approach can be a detriment to your signing process. That’s because wet signatures:
- Slow down the signing process
- Are more difficult to keep organized
- Create potential for error by both clients and legal staff
On the other hand, when you use secure file-sharing and eSignatures to manage your signing processes, you can stay more organized when you:
- Seamlessly send files and request signatures from your practice management system
- Upload shared or signed documents directly to client matters
- Reduce the risk of error with customizable templates that prevent clients from returning incorrectly signed documents
5. Enhanced security
When you send essential client documents with traditional methods like email, you can never be sure of the security of your data because email isn’t a secure form of communication. Emails can be hacked, intercepted, or accessed by unauthorized individuals, compromising the security of your clients.
Keeping client data safe is paramount not only for your clients but also for your firm. Data breaches can lead to regulatory fines or malpractice suits that can seriously jeopardize the health of your practice.
By using a file-sharing and eSignature solution, you can grant your firm and your clients the peace of mind that comes with knowing that all confidential data is secure on the cloud. A great eSignature and file-sharing software will provide bank-level security and knowledge-based authentication (KBA) to keep your data safe at all times.
6. Remote capability
Many legal professionals are used to working on the go, and in recent years, more and more have transitioned to remote or hybrid work. In the past, logging hours outside of the office always meant difficulties accessing and sharing files or obtaining client signatures.
When you use the latest cloud-based software that’s designed for busy attorneys, you cut out all the extra legwork needed to get your documents delivered and signed by simply sending them from any device with internet access. This provides flexibility and makes things easier for your team, cutting down on the time they need to spend traveling to and from the office to get things done.
7. Improved client intake to increase profitability
Traditionally, the client onboarding process was a time-consuming series of steps requiring multiple meetings, back-and-forth emails, and the sending and receiving of documents for signature, which can sometimes drag things out for weeks.
With eSignatures, your firm can reduce its lead intake time and onboard clients faster. You can sign new clients with speed and ease, which allows you to bring in more revenue and increase your firm’s profitability. Meanwhile, you free up time to serve your current clients better and search for more leads.
Streamline the legal process with CosmoLex’s LexShare and LexSign integration
Time is one of the most valuable resources at any law firm. Your practice probably needs all the time it can get to bring on new clients and foster good relationships with current clients.
From reducing the amount of time spent sending and receiving documents to making things more convenient for your clients, the right software solution can take your client management to the next level.
While you may not have previously considered an eSignature and secure file-sharing solution as critical to your firm’s success, it absolutely is. Adding CosmoLex’s LexShare and LexSign integration to your existing practice management solution, your firm can streamline its processes, reduce waste, and increase profitability.