CosmoLex Webinar Series
We Invest In Your Education

At CosmoLex, we’re dedicated to providing the legal community with high-quality content focused on expanding your knowledge of practice management, legal accounting, technological advances, and other pertinent topics in an easy-to-understand format.

Upcoming Presentations:

January 12: 6½ Legal Accounting Resolutions for the New Year Register Now

January 19: Moving to The Cloud, What You Need to Know Register Now

January 25: Law Firms Need a Daily Bank Reconciliation. Really. Register Now

CosmoLex Webinar Series

Previous Webinars

Modernize Your Practice in 2017: Take a look at CosmoLex

The legal world is accelerating. No longer behind the curve, the legal industry is in a full-on technology revolution heading into 2017. What’s your plan to stay up-to-date?

It’s now a necessity to automate and eliminate much of the day-to-day clerical work that used to be synonymous with running a law practice. And you can do this with CosmoLex.

We’ll teach you how our unique solution eliminates problems such as Scattered Matter Records, Keeping Accounting Current, IOLTA Compliance, Collections, and Data Security.

Get ahead of the curve in 2017 — run your operation on the most modern practice management system available. Then, you can focus on practicing great law and being a true 21st-century lawyer.

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Start Your 2017 Accounting Off Right – Migrate Your Data Correctly

Are you constantly behind in your bookkeeping? Do you struggle to sync your billing with accounting, to balance your trust accounts? Then you probably have your eye on January 1st — because that is always the best time to switch to a new practice management system — one that is built for law firm accounting and keeps everything up-to-date automatically.

You can’t really put a “freeze” on your practice, so migrating to a new package is like passing the baton in a relay race. It has to be done on the fly, at full speed. Of course, there’s a right way and wrong way to do it (and you can’t afford the wrong way!)

We review the right way to transfer to a new practice management & accounting system in this free webinar that covers all the things you’ve simply got to get right — based on our experts’ experiences with hundreds of transitions at all types of law firms.

Watch Now Download Checklist

2016 Year-End Accounting Checklist & Tips

Picture this: You close your office at Christmas. Then, not a stitch of office work until the New Year because you’ve already wrapped up all of your year-end bookkeeping to-dos.

You’ll learn how to make this vision a reality — by putting most of your accounting on “autopilot”!

We’ll show you the steps that you need to take to close out your 2016 books. And how to make sure you’re starting next year off right with a practice management solution that does your accounting for you, including keeping “always current” trust accounts.

If you follow our year-end accounting checklist (downloadable at the conclusion or below), you’ll take the holiday week off like everyone else. Really.

Watch Now Download Checklist

Automatic Time Tracking to Increase Billable Hours

As an attorney, you know that time tracking can be incredibly important as well as tedious and often inaccurate. Which is why Chrometa has built an app to track time on everything you do — automatically, passively, and accurately — in the background.

But tracking your time accurately is only one part of the equation. You also need a system like CosmoLex to convert time into billing and measure your productivity. CosmoLex helps attorneys manage their practice, billing, AND accounting, all in one login (No QuickBooks required).

Which is why Chrometa and CosmoLex are now partners. In this 30-minute webinar we will show you the integration flow and benefits along with a live demonstration. You won’t want to miss this!

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The 7 Vital Attorney Trust Accounting Reports

Are your trust accounts “audit ready”?

Your trust accounts need to be perfect. If you’re not sure of the answer to this question, this webinar is for you. This presentation will cover the seven vital reports you need to administer trust account and demonstrate compliance. We’ll also demonstrate one simple practice management tool to ensure that these reports are always current, 100% accurate, and available at a moment’s notice.

Learning Objectives:

  • Seven vital trust account bookkeeping reports — and why they are so important
  • How to generate and validate these trust accounting reports
  • Practical methods for maintaining trust accounting records

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Office 365 Productivity Gains for Small Law Firms

Lawyers everywhere are beginning to realize that Microsoft Office 365 makes a major productivity difference that can build a better bottom line the entire practice.

While the big news about Office 365 is that it is firmly rooted in the Cloud, there’s a lot more to it. Join our “Office 365 Productivity Gains for Small Law Firms” webinar and learn 8 ways that Office 365 will make a real impact on your day-to-day workflows. You will also learn how you can further turbocharge Office 365 productivity by leveraging its ability to integrate with law practice management systems.

Full utilization of Office 365 is one of the keys you need to keep your practice competitive as the pace of law accelerates. Join this webinar and see it in action…

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How To Be A More Competitive Small Law Firm In 2017

You already know that small law firms will face an ever more competitive environment in 2017. So, what’s your plan?

Here’s one idea that really works: Successful competitors focus single-mindedly on what they do best. They offload the rest.

A lot has changed recently. New solutions exist to automate and eliminate back office distractions so you can focus. Attend this week’s webinar and we’ll teach you how to apply our unique solution to challenges such as:

  • Scattered Matter Records
  • Keeping Current with Accounting
  • IOLTA Compliance
  • Upgrading Your Collections Process
  • Weak Data Security

Get a jump on the competition in 2017 — offload your practice management to a new, all-in-one solution. Then, you can focus on practicing great law — which is always your best competitive advantage.

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Legal Accounting Webinar Series

Lawyers know that traversing legal accounting can be like heading into the wild, wild west. It has its own set of rules and high-stakes penalties. That’s why legal-specific accounting requires a special set of knowledge.

Please join us for a special, three-part webinar series on how to get on top of your accounting challenges for 2017. It’s specifically designed for small firms and solo attorneys and will focus on how to create systematic procedures that will automatically protect your firm.

Session I: IOLTA Trust Accounting

Trust Accounting. As the number one cause of disbarments, nothing could be more critical to your ongoing survival. Please register today, space is limited for this special webinar series.

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Session 2: Credit Card Accounting

Presented in partnership with LawPay

Accepting credit cards is a great way to accelerate client payments and improve your cash flow. However, invoice and retainer payments by credit cards present real challenges for law office accounting. We’ll show you how to handle credit card payments the right way..

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Session 3: Business Accounting

Co-host Caren Schwartz, 35*45 Consulting

Business Accounting covers your back-office bookkeeping and focuses on nuances of law firm accounting. If you are wrestling with QuickBooks (or a similar program), this session is extremely important for you to attend.

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Playing By The Rules: Choosing Billing, Time & Practice Management Software

Special presentation by industry expert Dana Riel

With so many “rules” out there for lawyers, it’s easy to trip over one now and then. A good way to find your footing is to start with the American Bar Association (ABA) Model Rules of Professional Conduct — in areas like conflict of interest, attorney/client confidentiality, acceptable billing, trust accounting, and more.

One big function of practice management software is to keep lawyers out of trouble. One way they help, among many others, is to have automatic safeguards in place that prevent you from making all kinds of unintended mistakes.

At a special webinar this week, our guest host Dana Riel will go over the ABA Model Rules that you should be aware of and how your practice management system should be keeping them in check at your legal practice (or will be after the webinar!).

View this webinar, and learn how you can always play by all the rules (even if you occasionally forget one).

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Avoiding Common Legal Billing Pitfalls

How is it possible, that for so many small law firms, the basic task of billing clients feels like a trying to wade through a patch of quicksand?

Part of the problem has to do with the intricacies and compliance requirements that go into legal billing. But that doesn’t begin to cover the challenges. You need a billing setup that controls leakage, creates good cash flow, and maintains good client relationships. To avoid getting bogged down, you need the right approach and the right tools — shoe boxes of sticky notes will only make you sink deeper.

Make sure your billing practices are up to the needs of a successful law practice. Join us for an interactive session on Avoiding Common Billing Pitfalls.

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Key Sources of Client Disputes & Prevention Measures

You may be an excellent lawyer, yet client disputes are an inevitability at every law practice. And if you’re not prepared, they can become more than an annoyance — they can threaten the life of your practice in extreme cases.

There’s nothing like having all the relevant facts at hand to settle a dispute quickly. And the latest practice management systems make it easier than ever to arm yourself with an airtight paper trail.

This special webinar will cover the most common areas that give rise to client disputes — and how you can set up your office systems to give you the protection you need in advance.

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Cyber Security Practices for Small Law Firms

Protection of client data, whether it’s kept in local systems or cloud systems, is a continuous challenge. Hackers are in the news constantly, and they are not just going after big organizations. At least 30% of all victims are small firms — no target is too small.

There are things you can do — steps you need to take — but you can’t do them on your own. Achieving solid data security involves more than just keeping your antivirus program up-to-date. It involves using best practices and deploying modern methods like encryption, validated backups, two-factor authentication, client communication portals, and more

In this webinar, we’ll show you various methods law firms can deploy today to greatly mitigate the cyber data risks.

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Essential Rules for Attorney Trust Accounting

Here’s one statistic that never changes. Every year, more law firms get into serious trouble from innocent trust accounting mistakes — than for any other reason.

Because to an auditor, there is no such thing as an “innocent” mistake.

The only defense for law firms is to be always current, compliant & audit-ready. And you can find out just what that entails at this week’s special, free webinar.

At our “Essential Rules” webinar you’ll learn concrete tips that you can implement immediately:

  1. The most common trust accounting mistakes — and how to avoid them
  2. How to perform the essential trust functions — bank reconciliations and 3-way reconciliations.
  3. Five reports you need to stay in compliance with trust bookkeeping regulations.

Don’t become one more statistic. Learn the Essential Rules for Attorney Trust Accounting at our webinar.

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Top Productivity Challenges for Small Firms

Fee-based client work is putting a lot of pressure on small law practices. It’s forcing every everyone to ‘get it done faster’ by finding better ways of working.

It turns out that a few small changes in how you approach your projects can reward you many times over. We call these leverage points productivity multipliers. And as powerful as they are — most firms are not even aware they exist.

You can learn about these productivity multipliers at a special 30-minute webinar.

This is one webinar that is well worth your time. Because once you apply productivity multiplier in your practice, you’ll never worry about taking on fee-based projects again.

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Untangling Law Firm Compensation Models

Most law firms compensate their partners, of-counsels, and staff based on the distribution of collections. Even Solos need to pay attention to collections, which are not same as invoice payments.

To compute their collections, law firms typically rely on accounting software, such as QuickBooks™. However, like everything else that goes into the practice of law, the final act of computing collections and their accurate distribution is not a simple thing. And that can lead to a lot of frustration that is not good for anyone.

If part of your compensation is based on collections, this webinar is for you.

Learn from two industry experts: Caren Schwartz, an expert on law firm compensation (and author of QuickBooks for Law Firms: Smart Techniques That Will Save Time and Money), along with our own Erica Birstler. They will show you how to meet compensation model challenges with solutions that are compliant, accurate, and get executed promptly!

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How Small Law Firms Maintain a Competitive Edge

For many years, small law firms and solo attorneys have been kept out of the legal tech revolution — caught in the middle between large systems that are too expensive and trying to patch together several pieces of programs that don’t really make things any easier.

CosmoLex is different.  And small law firms are noticing in a big way.

Every month, small firms across the country are switching to CosmoLex. They’re coming from manual systems, from legacy desktop systems, and web-based practice management systems. Why?

Because CosmoLex is the first true, total solution — built-from-the-ground-up to answer the real  challenges faced by small law firms, including:

  1. Scattered Matter Records

  2. Keeping Current with Accounting

  3. IOLTA Compliance

  4. Making Progress on Receivables

  5. Weak Data Security

By eliminating roadblocks like these, CosmoLex can make your small law practice more competitive than ever.


Please view this special webinar to see for yourself…

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Top 10 QuickBooks Challenges for Lawyers – June 23, 2016

Special presentation by Caren Schwartz, author of ‘QuickBooks for Lawyers’

QuickBooks, the most popular accounting program, is used by many small law firms and solo attorneys. However, legal accounting is not simple and this is a case where the “most popular” pick may not be the best fit in all situations.

QuickBooks was not built for — and never intended to be — a thorough solution for legal-specific accounting. And, as you know, your law firm must adhere to a host of specialized accounting requirements (with stiff penalties) that are unique to the legal profession. Some of these requirements create challenges in QuickBooks — challenges you should know about.

If you are using QuickBooks, you’ll want to watch this free Webinar.

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Challenges of Credit Card Acceptance At Law Firms – June 9, 2016

Presented in Partnership with LawPay

As part of a push to speed up bill paying and trust retainer replenishment, many law firms are tempted to accept, and even promote, payment by credit cards.

What could go wrong with faster cash flow? A lot.

Credit card payments and trust retainers present real challenges for law office accounting. These include how the revenue is recognized, what account it lands in, when it is “earned”, and more. A simple merchant account will not comply with the special rules law firms must live by.

In light of the accounting complications, many law firms still do not accept credit cards. But that’s a self-defeating (& non-competitive!) option. You are much better served by learning how to setup your merchant accounts correctly.

In this webinar, we covered:

  • How accepting credit card payments at your firm differs from accepting cash or checks.
  • Challenges that can be caused by your merchant services provider.
  • How you can avoid issues caused by an improper internal setup.

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Trust & Business Accounting Survival Guide – May 26, 2016

When it comes to your legal work, there’s no question. It’s good. Very good. Your clients are happy.

However, if you’re like most attorneys, when it comes to bookkeeping and accounting…well, you may have some questions. Lots of questions.

And this is one area where you can’t afford to have any doubts. Because fiduciary malfeasance is the number one reason law firms dissolve and careers end prematurely. Call it “ledger liability”. To remind you of the fact that handling of client funds, income and expense accounts — even credit card payments — are all very real liabilities that you need to prepare for.

You need a survival guide. And that’s what you’ll get at this special Webinar — Trust & Business Accounting Survival Guide.

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Key Sources of Client Disputes & Prevention Measures – May 5, 2016

You may be an excellent lawyer, yet client disputes are an inevitability at every law practice. And if you’re not prepared, they can become more than an annoyance — they can threaten the life of your practice in extreme cases.

There’s nothing like having all the relevant facts at hand to settle a dispute quickly. And the latest practice management systems make it easier than ever to arm yourself with an airtight paper trail.

This special presentation will cover the most common areas that give rise to client disputes — and how you can set up your office systems to give you the protection you need in advance.

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Legal Accounting Shoot-Out: QuickBooks v. CosmoLex – April 7, 2016

Lawyers know that traversing legal accounting can be like heading into the Wild, Wild West. It has its own set of rules and high-stakes penalties. That’s why legal-specific accounting requires a special set of tools.

These two went head-to-head during our Legal Billing Shoot-Out, now it’s time to see how they handle the rough terrain of legal-specific accounting.

View Round 2 between these two top contenders — they couldn’t be more different:

QuickBooks — the all-around “shotgun” package, often customized for legal work

CosmoLex — a new “sharpshooter”, built from the ground-up for law firm accounting only

It didn’t take long. A 30-minute webinar. Eight tough questions. Each side took their best shot. Caren Schwartz (Author of QuickBooks for Law Firms) and Erica Birstler (CosmoLex Client Services) represented the two solutions. When the dust settles, it will be up to you to decide which one is best for your law practice.

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Replacing Your Matter Circus with Matter Circles – Mar. 24, 2016

Keeping an eye on all the details of every client matter is like watching a 3-ring circus. Lots of acts, each screaming for your attention. It’s a recipe for chaos, Until you put your practice on Matter Circles.

CosmoLex makes it easy to spotlight any aspect of any matter instantly — with “Matter Circles”. This unique approach keeps all components of each matter together in one place: documents, workflow, billing, costs, payments, trust transactions, meetings — and even copies of your emails. This makes all the difference when you need to produce a rock-solid paper trail or get back quickly to a client with an urgent question.

Free yourself from the matter circus and step into true 21st-century lawyering with Matter Circles! Watch this CosmoLex exclusive webinar to learn how.

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Legal Billing Shoot-Out: QuickBooks v. CosmoLex – Mar. 10, 2016

Slow cash flow can ambush any law practice. Matters get stuck in quicksand, while expenses never cease. And even the best clients often dodge their legal bills.

That’s why your invoices need to be fired out as quickly as possible, and always on target.

Join us for the first-ever shoot-out between two top contenders, and they couldn’t be more different:

QuickBooks — the all-around “shotgun” package, often customized for legal work

CosmoLex — a new “sharpshooter”, built from the ground-up for law firms only

It didn’t take long. A 45-minute webinar. 8 tough questions. Each side took their best shot. Caren Schwartz (Author of QuickBooks for Law Firms) and Erica Birstler (CosmoLex Client Services) represented each of the two solutions. You’ll learn a lot about the specific issues of legal billing — what works and what doesn’t — solid information that you can apply to whatever solution you are currently using.

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Reinventing Your Law Practice presented by Ari Kaplan – Feb. 25, 2016

Maintaining law firm profitability can be a challenge. Ari Kaplan, Esq., author of Reinventing Professional Services – Building Your Business in the Digital Marketplace and founder of Lawcountability, the popular business development platform and iPhone app, showed attorneys how to reinvent their practice and build their profile in today’s changing digital landscape.

Attendees were able to learn:

  • Strategic cost-effective suggestions for transforming your practice.
  • Innovative tips for enhancing your work productivity and job satisfaction.
  • Proven social media strategies to raise your profile.

This exclusive, live webinar was not recorded.

Law Firm Survival Skills: Business Accounting Basics – Feb. 18, 2016

As a lawyer, you know this – sometimes a “simple thing” is not so simple. That’s indeed the case with law firm bookkeeping, where just the act of keeping your general ledger and journal entries accurate is no easy matter.

That’s because law firms often use a general accounting program or a general practice CPA — and the complications and nuances of legal business bookkeeping go far beyond what general accounting solutions or general practice accountants can handle.

On the plus side, proper attention to your legal business accounting can help you leverage your cash flow, uncover new revenue streams, and focus your energy on areas of your practice that are the most profitable. On the downside, keeping incorrect books leads to compliance or ethics violations that can sink even the best law practice.

The stakes are high, so high that every lawyer needs to understand how to maintain precise, compliant accounting books. Please do justice to your firm, and take a few minutes to attend this special Webinar – Law Firm Survival Skills: Business Accounting Basics

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QuickBooks Essentials for Lawyers – Jan. 28, 2016

Many law firms use QuickBooks™ for billing and accounting. However, legal work is governed by unique billing requirements & accounting regulations — since QuickBooks is not built as a legal specific solution, this creates challenges that must be addressed. Every QuickBooks-user law firm should be aware of the the kinds of billing & accounting issues lawyers encounter in QuickBooks, and potential workarounds.

Law firms cannot afford to keep “loose books” — the penalties are too severe. Learn what is required for law firms using QuickBooks from leading industry expert Caren Schwartz, author of QuickBooks for Law Firms. In this free 45-minute webinar, Caren shows you exactly what can (and can’t) be done within QuickBooks for law firm billing & accounting and alternative options.

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Year-End Law Office Accounting Checklist & Tips for 2016 – Dec. 10, 2015

As the year end approaches, wouldn’t it be nice if you didn’t have a million bookkeeping & accounting issues to resolve as well? In this special webinar, you can learn how to simplify your legal accounting chores — putting many on “autopilot” — so that you can start the new year free of worries over the ledger and balance sheet.

In this presentation, we’ll show you how to:

    • Avoid common legal-specific accounting challenges
    • Leverage daily practice management entries to feed accounting
    • Maintain “always current” trust accounts, avoiding catch-up errors at reconciliations
    • Manage your year-end bookkeeping/accounting checklist

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Top 8 Pitfalls of Law Firm Management – Nov. 18, 2015

If your airport limo driver showed up with a motorcycle, you’d call another car service.

And yet, lawyers often try to “make do” with generic tools for work-flow and accounting -ignoring the specialized requirements for legal work.

The result — too many law firms are plagued with poor cash flow, mishandled  client funds, spotty paper trails, and more.

Using the wrong tool is always a recipe for disaster. We’ll show you the top 8 traps law firms fall into when they rely on generic tools to manage their back office – and what you can do to avoid them.

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Phishing: A Big Challenge for Law Firms – Oct. 29, 2015

It’s a big challenge for any company, but an especially big challenge for law firms as the quantity and value of the data they possess makes them an attractive target. It’s estimated that 90 percent of recent attacks on law firms have included some level of phishing. Phishing works one of two ways, by getting an email recipient to visit a poisoned website, or to open a poisoned attachment.

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The 7 Critical Reports of Trust Accounting – Oct. 28, 2015

Trust accounting is one of those aspects of running a practice that comes with a zero tolerance for error. The penalties — for both the attorney and the firm — can be severe. However, it’s so tedious and time consuming to keep up with all the required documentation that many firms procrastinate or just do a partial job each month. Now, with random audits on the rise, it’s all the more important to stay current, complete, and compliant. So, the question is: are all of your trust accounts always “audit ready”?

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Why Cloud Technology Matters for Lawyers – Sept. 24, 2015

We hear everyday that “everything is moving to the Cloud”… But what does that mean, really? And what does the Cloud mean for lawyers at small firms that do not have a large IT department to figure it all out? We invite you to get up to speed about the state of Cloud technology — and what it could mean for your law practice

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Challenges of Credit Card Acceptance At Law Firms – Aug. 26, 2015

Credit card payments present real challenges for law office bookkeeping. These include how the revenue is recognized, what account it lands in, how to reconcile received funds with paid invoices, and more. Simply opening a merchant account and getting paid quicker is not the solution as you need to follow the money once received end-to-end.

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A Winner’s Guide to Practice Management – Aug. 13, 2015

If you are ready to stop whining and start winning — with best-practices practice management — you’ll enjoy this special Webinar — A Winner’s Guide to Practice Management.

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Law Firm Survival Skills: Trust Accounting Basics – July 29, 2015

Trust Accounting is an ongoing liability. It needs to be current, compliant, and correct at all times. The penalties for loose ends & lapses land squarely on your firm and staff — which means that the only real solution is for you to be in total control. Fortunately, tools exist today that can help every law firm — even solo practitioners — stay on top of trust accounting. And we’ll show you how at a special Webinar — Taking Control of Trust Accounting.

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Law Firm Survival Skills: Business Accounting Basics – July 23, 2015

As a lawyer, you know this – sometimes a “simple thing” is not so simple. That’s indeed the case with law firm bookkeeping, where just the act of keeping your general ledger and journal entries accurate is no easy matter. Please do justice to your firm, and take a few minutes to watch this special Webinar — Business Accounting Survival Skills for Lawyers.

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How To Survive The Legal Audit Minefield – June 25, 2015

Do you worry about how well your firm would stand up to a legal audit? It’s a valid concern. That’s because so much of the practice of law involves strict compliance with numerous regulations. And these complicated legal regulations are often intertwined with peculiar accounting requirements — that are at times unknown to a general practice CPA.

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The Right Way To Do Law Firm Accounting – June 4, 2015

Many small law firms and solo attorneys still play “catch-up accounting” once every month. Often it’s because of all the fiddling and fussing with imports & exports, or the need to make duplicate entries of all your billing & payment related transactions into a separate accounting system. That’s the wrong way, and the error-prone way.

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Matter Cost Accounting – April 28, 2015

Matter Cost Accounting. Three simple words that make every lawyer wince.
And with good reason. It’s the one area of law practice operations that is eternally unforgiving. Weak internal accounting procedures are a common source of tax and ethics compliance issues and large cash flow leaks – the kind that can render small firms insolvent.

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Demystify Attorney Trust Accounting – April 14, 2015

Law firms frequently deals with fee advances deposited in trust account or operating account. While fee retainers are integral part of law practice management, it’s critical that accounting of client funds are fully compliant with state laws.

The best defense for Law firms is always to be audit ready. To get started, Register for “Demystify Attorney Trust Accounting” webinar.

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Seven Cornerstones of Cash Flow Management – March 25, 2015

Cash flow at law practices can be notoriously slow. You already know that. However, you may not know that you can improve your cash flow – significantly – without running to your accountant or hiring a collection agency.

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Escrow Account Controls in New CFPB Regulatory Environment – March 5, 2015

By now, we all understands how CFPB is transforming the real estate settlement industry. A significant compliance hurdle for settlement service provider is ensuring they have adequate escrow account controls.

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Four Pillars of Legal Practice Management – January 7, 2015

A good way to start is to stop getting bogged down by the administrative side of your practice. You can do this by simply focusing your time on the four areas that matter most, what we call the “Four Pillars of Practice Management” – and how a practice built around these “Four Pillars” will see steady increases in their bottom line.

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– CosmoLex connects with the tools you know and love –

Microsoft Office 365