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Electronic Billing (LEDES 1998B) Built In!

While there are many different electronic bill formats in the market, industry-standard format is LEDES 1998B — fully supported in CosmoLex

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Try CosmoLex Practice Management Today

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Why Use Electronic Billing Codes?

At times, law firm clients may require invoices to be submitted in an electronic format (“eBill”) rather than on paper copy or PDFs. This requirement is widely prevalent with large insurance firms who must maintain uniformity and audit controls in the type of bills they receive from their vendors (you). Your client might instruct you to provide an eBill in a specific format such that their reader software can understand. Simply providing them a PDF or Word copy of your invoice from CosmoLex will not be sufficient as eBills are an electronic file generated in a pre-defined format

Comprehensive UTBMS Codes

UTBMS is the Uniform Task-Based Management System. CosmoLex provides built-in support for following practice groups:

  • ABA Bankruptcy
  • ABA Counseling
  • LOC eDiscovery
  • ABA Litigation
  • LOC Project
  • LOC Patent
  • LOC Trademark

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eBilling Timecard
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While UTBMS is most often used with eBilling rather than manual billing, you can choose to use these with manual billing as well. You can also add your own codes to the UTBMS code set provided by CosmoLex.

Improve Accuracy of eBills

Due to large number of available UTBMS codes, and preferences of many audit houses/processors to allow only certain codes, chances of incorrect code use is high and it leads to rejection of nonconforming bills. Law firm staff entering Timecards are often unaware of such situation which could be different for different eBilling clients. Clearly, rejected bills are both time consuming and costly for the law firm.

CosmoLex provides many robust options to minimize such human errors:
ebilling-code-restrict

  • Make any codes “inactive” which you do not want to use for ANY client.
  • Enable only certain UTBMS code sets for your entire firm or for specific matters (Out of Bankruptcy, Counseling, eDiscovery, Litigation, Project, Patent, and Trademark).
  • If a particular Matter can only use a limited set of codes, use “Restrict Task Codes” function and select codes which are allowed. This will make only permitted codes to be available while entering Time or Expense cards for “this” matter, a guaranteed way of preventing errors!

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